AI-Powered ID Recognition for Online Check-In
AI-Powered ID Recognition for Online Check-In of Your Holiday Rental
The check-in process for tourist accommodations has always been one of the most inconvenient aspects for both guests and owners. Coordinating arrivals, collecting documentation, manually entering data into the hospitality system... all of this has a real-time cost. Macufy solves this with automatic identity document recognition using artificial intelligence.
How it Works for Guests
Guests receive a personalized online check-in link before their arrival. They don't need to install any applications or create an account. The process is completely done through their mobile or computer browser.
Access the personalized check-in link sent by message or email.
Take a photo of their ID — ID card, passport, or NIE — directly from their mobile camera.
The AI reads the document instantly and automatically fills in all the fields: name, surname, document number, date of birth, nationality, and expiration date.
The guest reviews and confirms the data in seconds, without having to write anything manually.
Signs the check-in and that's it — they have completed their registration before crossing the door.
The entire process takes less than two minutes and eliminates typical errors of manual writing, misspelled names, or incorrect dates.
How it Works for Owners or Managers
As soon as the guest completes their check-in, the owner receives all the processed data in their Macufy panel, ready to use:
The document data is saved in the reservation file, associated with the corresponding guest.
Macufy automatically generates the traveller's report in the format required by the National Police (XML file for SES) and the Civil Guard (accommodation report).
The sending can be done with one click from the panel itself, without needing to access official platforms or fill out external forms.
The owner receives a notification when the check-in is completed, to know at all times which guests have completed their registration and which are pending.
No calls to coordinate key delivery due to paperwork. No errors in the traveller's report due to poorly copied data. No time wasted manually entering data.
Why AI-Powered OCR is Better than Manual Registration
Document recognition with artificial intelligence is not just a photo of the ID card. Macufy uses artificial vision technology to:
Automatically detect the type of document (Spanish ID card, passport, NIE, foreign documents).
Extract fields with precision, even in documents with different international formats.
Validate data coherence — expiration dates, document number formats — before saving them.
Work in real conditions — photos taken in low light, slightly tilted documents, or with reflections.
The result is a minimal error rate and a process that guests can complete on their own, without help.
Legal Compliance in Spain
Spanish regulations require tourist accommodation owners to register the data of all travellers over 16 years old and send it to security forces within a maximum of 24 hours from entry. Macufy automates this process from start to finish:
Collection of documents through online check-in.
Generation of the XML file in the official format of SES and Accommodations.
Sending and confirmation of registration.
All from a single panel, without needing to access multiple platforms or manage files manually.
Start Automating Your Tourist Accommodation Check-In
If you manage one or several tourist accommodations in Spain, Macufy allows you to offer your guests a modern and frictionless entry experience, while you comply with traveller registration regulations automatically. No manual work. No errors. No worries.
You can see all the prices of the Macufy Pro Plan here.